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Date Posted: 3/25/2020

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Job Description

The Receptionist is responsible for receiving and directing visitors, vendors, clients, and customers to appropriate locations and parties. Notifies personnel of visitor arrival. Must be able to anticipate project needs, discern work priorities and meet deadlines with little supervision. Should provide outstanding customer service and be able to build relationships with internal and external customers.

Essential Duties & Responsibilities:

  • Answering, assisting, and directing all incoming telephone calls to appropriate parties in a professional and courteous manner
  • Performing related clerical work such as typing, filing, and sorting mail distribution
  • Using applicable software programs to create inventories, letters, and other business-related documents
  • Preparing shipping labels and ordering FedEx and UPS pickups and deliveries
  • Reserving and ensuring conference rooms are organized and tidy
  • Maintain kitchen supplies, food, drink, etc.
  • May coordinate travel arrangements and process firm bills for approval/payment
  • Providing administrative support to Assistant to CEO & President
  • Provide administrative support to multiple departments and management as needed
  • Managing and ordering office supplies proactively and upon request
  • May coordinate businesses lunches and other related duties
  • Special projects as assigned to support departmental initiatives
  • Other duties as assigned
Education, Experience and Qualifications:

Required Education and Experience:
  1. Education and/or years of experience:
    • High school diploma or equivalent
    • 1+ years of experience in the administrative service support field or in a related area
  2. Certificates, Licenses, and Registrations (applicable to position)
None Required
  • Required Skills, Knowledge and Abilities:
  • Proficient in Microsoft Office, specifically Excel, Word, and PowerPoint
  • Excellent communication skills, including writing, proof reading skills, and speaking
  • Ability to work evenings and weekends as needed
  • Ability to manage multiple projects and work assignments
  • Excellent interpersonal skills both in person and by phone, with high professionalism
  • Ability to accomplish projects with little supervision
  • Excellent punctuality and dependability
  • Fantastic customer service skills
  • Ethical integrity
  • Ability to maintain confidentiality


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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Job Snapshot

  • Employee Type:Full-Time
  • Location:Newport Beach, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:3/25/2020
  • Contact: Emi Krueger (714) 929-1310
  • Pay Range: $18.00 - $20.00 Hourly
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Job Reference: JO-2003-85977