Job Description

Additional Info:

• Pay range: $70K-$80K depending on years of experience
• Schedule: Monday-Friday standard business hours
• Location: In office in Minneapolis and then open to discuss
• Type: Direct hire with full benefits

Job Duties/Description:

• Providing administrative support to 3 Corporate Level Stakeholders
• Calendar management
• Coordinating and scheduling all aspects of travel arrangements (conference registration, hotel and flight reservations and other related accommodations.
Creates client accounts and sends out necessary documentationTranscribes, drafts, and proofreads all documents for spelling, grammar, punctuation and content errorsMaintains deadlines for presentations and related conference materials. Opens mail/e-mail, routes to appropriate parties and follows up for leadership.Tracks file hours and reports to ensure proper invoicing.Sets up internal and external meetings to accommodate all parties involved (i.e. web ex, AV, teleconference, Microsoft Teams, Zoom). Arranges for after-hours outgoing mail.Assists Associates with Business Development efforts, including managing contacts in Interaction, coordination of client events and marketing materials. Submits expenses and vendor invoices electronically in Chrome River for timely payment.Manages CLE attendance for Associates and Paralegals to comply with license rules and regulations.Assists and supports LAAs in the department in executing their tasks and responsibilities due to absence or assistance needed.Assumes other responsibilities as assigned.

Requirements:

• 8+ years of executive administrative experience or corporate legal administrative experience - required
• Proficiency in Microsoft Office Suite
Develops and maintains a cooperative working relationship with members of the firm, clients and other outside contacts.Manages short and/or unpredictable deadlines.Understands and conforms to firm policies and procedures.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Minneapolis, MN
• Job Type:Admin - Clerical, Legal Admin
• Experience:8-10 years
• Education:High School
• Date Posted:4/2/2024
• Contact: Andrea Boushek (651) 461-5180
• Pay Range: $70,000.00 - $80,000.00 Annually

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