Job Description

The Property Administrator will provide first-class property management service and assist the Property Management team with day-to-day administrative support including accounts payable functions, general administrative support, and tenant/vendor customer relations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Ensure completion of tenant work order requestsMake sure that the office is always covered to allow the Property Manager time to interact with the tenants and their immediate building needs.Review for accuracy and transmit vendor invoices to the accounts payable program (Avid). Ensure invoice coding is correct before sending to manager for payment approval.Maintain building access control system. Update building and garage access card requests from tenant's daily.Coordinate all tenant pre-move-in requirements such as access cards/keys, lobby tenant directory, mailbox assignment.Responsible for the scheduling of the building conference rooms. Ensures that all audio/video equipment is in working order in the conference center and in the common areas.Review security DAR reports daily to determine if any incidents occurred after-hours and report to Property Manager. Issue work orders for any maintenance items that were discovered during security officer rounds. Coordinate tenant janitorial requests to the night janitorial supervisor and ensure completion.Organize and maintain lease folders, construction files, vendor files, and building operations policies.Monitor and maintain current fire warden lists and update accordingly. Prepare correspondence as required.Maintain all office equipment and order office supplies as needed.Help coordinate tenant events.Open, sort and distribute all incoming mail.Performs any additional duties that might be assigned by the Property Management team.

REQUIREMENTS AND WORK EXPERIENCE:

Minimum of 1 years' experience in commercial property management.High School diploma or equivalent required.Experience working in property management and accounting systems and the aptitude to quickly learn new systems.Immediate knowledge of Microsoft Office. Experience in MRI accounting software, Workspeed work order system, and Avid BillPay a plus.Strong customer service, verbal and written communication skills and organizational and problem-solving skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

To apply please email your resume to lmurphy@ultimatestaffing.com

Job Snapshot

• Employee Type:Temp-to-Hire
• Location:Carlsbad, CA
• Job Type:Admin - Clerical
• Experience:None
• Education:None
• Date Posted:3/28/2024
• Contact: Lauren Murphy (760) 529-8176
• Pay Range: $22.00 - $24.00 Hourly

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