Job Description

Are you detail-oriented, organized, and passionate about making a positive impact? Ultimate Staffing is seeking an Administrative Coordinator to join a dynamic organization in Rockville, MD. This is a direct hire, permanent opportunity with a salary range between $50,000 and $55,000 per year depending upon experience. Please note this is a fully on-site opportunity in Rockville.

Responsibilities:

1. Office Support:

   • Execute diverse clerical duties with independence and precision.
   • Manage records, compile reports, and transcribe meeting minutes.
   • Maintain accurate documentation and filing systems.
   • Handle mail distribution and oversee office supplies inventory.
   • Assist in processing credit card receipts and invoices.
   • Efficiently schedule meetings and provide communication support.

2. Data Management:

   • Ensure accuracy in the organization's Grants Management System.
   • Input and extract data from online databases.
   • Uphold data integrity and manage schedules for site visits.
   • Responsively handle inquiries about grant programs.
   • Provide timely financial information on grant decisions.

3. Special Events:

   • Collaborate in planning, executing, and developing content for sponsored events.

Qualifications:

Education and Experience:

• High School Diploma required; Associate's/Bachelor's Degree Preferred.
• 2+ years of experience in a client facing, administrative role.

Skills and Knowledge:

• Detail-oriented with accurate data entry.
• Proficient in Microsoft Office Suite (especially Excel) and Adobe.
• Experience with CRM software and relational databases.
• Strong customer service and communication skills.
• Familiarity with meeting setups (in-person, virtual, and hybrid).
• Ability to work independently and meet project timelines.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Rockville, MD
• Job Type:Admin - Clerical
• Experience:1-2 years
• Education:None
• Date Posted:3/26/2024
• Contact: Amy Hawkins (443) 583-0215
• Pay Range: $50,000.00 - $55,000.00 Annually

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