Job Description

Executive Assistant/Systems Administrator 2904

Executive Assistant/Systems Administrator 2904will provide executive level administrative support for CEO and Senior Management to ensure continuity of daily global practice or regional office functions and operations.

* Install, configure, and maintain various software systems for the company.

* Monitor system performance, troubleshoot issues, and ensure best use of all systems with new updates.

* Assist in the deployment and maintenance of our security technology solutions at client sites, as needed.

* Provide complex calendar management, exercising discretion and judgment to analyze and appropriately prioritize complicated and challenging schedules; respond to frequent changes in schedules; set priorities. Prepare itineraries, agenda packets and travel arrangements. Serve as delegate or proxy for executive when appropriate.

* Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.

* Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.

* Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

* Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.

* Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

* Facilitate smooth communication between Executives and Staff members.

* Responsible for handling sensitive and confidential information.

* Maintain the security and confidentiality of calendars, files, records and files.

* Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents.

* Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.

Executive Assistant/Systems Administrator 2904

* Familiarity with various operating systems (e.g., Microsoft Office Suite, Microsoft Office Teams, Slack, Google Workspace, CRM, and other software systems) and database management.

* Bachelor's degree

* 5 years related experience e, including demonstrated ability to prove administrative support at the executive level.

* High-level computer skill proficiency and demonstrated ability to advance technical skills. Extensive proficiency with Microsoft Office Suite, Word and Excel.

* Ability to create presentations with Power Point or equivalent software.

* Strong presentation skills are preferred. Comfort with and ability to adapt in a changing technical environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Full-Time
• Location:Ontario, CA
• Job Type:Admin - Clerical, Engineering
• Experience:3-5 years
• Education:4 Year Degree
• Date Posted:3/21/2024
• Contact: Noemi Ramos (909) 935-2127
• Pay Range: $31.00 - $38.00 Hourly

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