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Facilities Representative - Administrative

Date Posted: 5/16/2019

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Job Description

The Facilities Representative will be responsible for administrative duties as it relates to a fast-paced Facilities Department.

Duties:
* Coordinate the day to day administrative and facilities services in compliance to departmental and procedures
* Maintain, generate and distribute work orders to multiple technicians while utilizing CMMS
* Audit equipment and assets to ensure items are accurately entered (inducted) into CMMS/CAFM (computer aided facilities management)
* Facilitate campus access and coordination for applicable vendors
* Process and track payments of invoices
* Respond to internal customer calls and requests and process to work orders
* Order equipment, materials, and inventory utilizing purchase card or approved suppliers * Track LMS to ensure vendors and technicians are compliant with appropriate required trainings
* Coordinate event and meeting set-ups
* Coordinate 911/ emergency response communication for facilities department
* Track and maintain applicable quality systems (e.g, pest control reporting)
* Assign appropriate access level in campus security system and produce badges; generate access and history reports as needed 

Requirements:
H.S. Diploma or equivalent required; Associate's Degree or equivalent preferred

* Good computer skills including usage of MS Office Suite
* Good written and verbal communication and interpersonal relationship skills
* Good mathematical skills
* Ability to work in a fast paced environment * Moderate knowledge and understanding of policies, procedures, and requirements
* Moderate knowledge of building, security, and facilities systems
* Basic problem-solving skills
* Strict attention to detail
* Ability to interact professionally with all organizational levels
* Must be able to work in a team environment under close supervision

 

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

H.S. Diploma or equivalent required; Associate's Degree or equivalent preferred
• Good computer skills including usage of MS Office Suite
• Good written and verbal communication and interpersonal relationship skills
• Good mathematical skills
• Ability to work in a fast paced environment • Moderate knowledge and understanding of policies, procedures, and requirements
• Moderate knowledge of building, security, and facilities systems
• Basic problem-solving skills
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Must be able to work in a team environment under close supervision
Posted By: dmills@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Irvine, CA
  • Job Type:Admin - Clerical, Biotech, Pharmaceutical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:5/16/2019
  • Contact: Denise Mills (949) 250-3511
  • Pay Range: $0.00 - $0.00 Annually
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Job Reference: JO-1905-59213