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Office Assistant

Date Posted: 3/12/2019

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Job Description

 
Excellent opportunity in North OC!
Seeking an Administrative Assistant!
Ideal candidate will have MS Office including Outlook, Word, Excel, PowerPoint, SharePoint, Google Drive
Monday - Friday 8am-5pm
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases or software programs.
File and retrieve corporate documents, records, and reports, record information, update paperwork, or maintain documents, such as attendance records, correspondence, or other material.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Prepare responses to correspondence containing routine inquiries.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Discuss account status or activity with customers or patrons.
Scan/upload/copy correspondence or other printed material.
Locate and attach appropriate files to incoming correspondence requiring replies.
Open, read, sort, route, and distribute incoming mail, correspondence, or other materials and answer routine letters, including faxes and email. Distribute and route mail to correct destinations. Deliver invoices and pick up mail from corporate office as necessary.
Review work done by others to check for correct spelling and grammar, ensure company format policies are followed, and recommend revisions. Proofread documents, records, or other files to ensure accuracy.
Select resources needed to accomplish tasks. Search files, databases, Internet, or reference materials to obtain needed information.
Arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations)
Manage projects or contribute to committee or team work.
Provide clerical support to other departments.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Excellent opportunity in North OC!
Seeking an Administrative Assistant!
Ideal candidate will have MS Office including Outlook, Word, Excel, PowerPoint, SharePoint, Google Drive
Monday - Friday 8am-5pm
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases or software programs.
File and retrieve corporate documents, records, and reports, record information, update paperwork, or maintain documents, such as attendance records, correspondence, or other material.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Prepare reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Prepare responses to correspondence containing routine inquiries.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. Discuss account status or activity with customers or patrons.
Scan/upload/copy correspondence or other printed material.
Locate and attach appropriate files to incoming correspondence requiring replies.
Open, read, sort, route, and distribute incoming mail, correspondence, or other materials and answer routine letters, including faxes and email. Distribute and route mail to correct destinations. Deliver invoices and pick up mail from corporate office as necessary.
Review work done by others to check for correct spelling and grammar, ensure company format policies are followed, and recommend revisions. Proofread documents, records, or other files to ensure accuracy.
Select resources needed to accomplish tasks. Search files, databases, Internet, or reference materials to obtain needed information.
Arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations)
Manage projects or contribute to committee or team work.
Provide clerical support to other departments.
Posted By: bmura@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Anaheim, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:3/12/2019
  • Contact: Bertie Mura (714) 255-8703
  • Pay Range: $16.00 - $20.00 Hourly
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Job Reference: JO-1903-53021