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Real Estate Development Administrative Assistant

Date Posted: 2/8/2019

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Job Description

Real Estate Development Administrative Assistant

Ultimate Staffing is part of the Roth Staffing family of Companies, which is one of the largest, privately held staffing companies in the country, with locations across the country. We are proud of being the only staffing company recognized with all industry's top awards for - The Best Staffing Firm to Work for, The Best Staffing Firm to Temp for and the Best in Client Service. We get to make life better for the people and to create remarkable experiences every day. We are just a different kind of company!

A leading Portland real estate development firm is seeking Administrative Assistant to join their growing team! This is a fast-paced environment that emphasizes respect, teamwork, open communication and honesty.
 
Your primary responsibilities would include:

  • Preparing, communicating and tracking documents ensuring a high level of accuracy of files and folders
  • Coordinating documents associated with construction projects including correspondence, site plans, applications, contracts, permits and bonds and any associated fees
  • Handle time sensitive inquires from customers, media and general public either face to face, by telephone or by written correspondence
  • Understand, research and code accurately and timely all invoices assigned
  • Maintain the continuous and efficient flow of communication
  • Control legal documents, administer signatures and recordings
  • Managing lease tracking and distribution
 
Qualified applicants must be highly organized and strong attention to detail. In additional to having effective communication skills you must also be self-directed to take on further workloads as business increases. You should have 4-5 years of previous administrative experience in a deadline driven setting.

Compensation: $22.00-$24.00 per/hour

Location: Portland, OR

Industry: Construction/ Real Estate

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Requirements – What Matters Most:
• High School Diploma
• 4-5 Years of previous administrative experience in construction or real estate setting
• Excellent written and verbal communication skills
• Strong organizational with high attention to detail
• Self-motivated and high energy level
• Excellent time management skills with the ability to multi-task
• Self-motivated and very dependable
• Advanced experience with Microsoft Office (Word, Excel, and Outlook)
Posted By: elorenzen@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Portland, OR
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:2/8/2019
  • Contact: Emily Lorenzen (503) 684-1013
  • Pay Range: $22.00 - $24.00 Hourly
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Job Reference: JO-1902-50364