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Document Coordinator

Date Posted: 2/8/2019

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Job Description

A global medical device company in Irvine, CA is looking to add a Document Coordinator to their team!

Job Purpose

  • The Document Coordinator performs final documentation review for sterilized products, conduct inspections and provide administrative support in other quality-related activities
Essential Job Functions:
  • Review records for completeness and route to the next process step (e.g., Device History Records (DHR), ECRs)
  • Prepare and upload paper records into electronic document system
  • May process records and requests for offsite record storage and retrieval
  • May train on some operations to lower level staff
  • May accompany vendors during site visits (e.g, shredding, offsite storage)
  • Other incidental duties (e.g. occasional photo copying or deliveries)
  • Primarily proofreading documents and comparing them against other documents
Skills:
  • Good computer skills including working knowledge of Microsoft Office Suite, PDM (Product Document Management) system, and Ignite preferred
  • Good communication and interpersonal relationship skills
  • Able to read, write, comprehend, and speak English
  • General knowledge and understanding of policies and procedures
  • Good written and verbal communications skills
  • Good problem-solving skills
  • Attention to detail
  • Must be able to work in a team environment under general supervision and with instructions for routine work
  • Detailed instructions given for new activities or special assignments to ensure desired outcomes
  • Should be comfortable with repetitive work
Education & Experience:                             
  • High school diploma or equivalent
  • 3 years of previous related experience in a role that requires strict attention to detail required
  • Medical/clinical experience helpful but not required
  • Position is not expected to convert but it may be extended or reduced depending on the business need


We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Requirements

Job Purpose
• The Document Coordinator performs final documentation review for sterilized products, conduct inspections and provide administrative support in other quality-related activities
Essential Job Functions:
• Review records for completeness and route to the next process step (e.g., Device History Records (DHR), ECRs)
• Prepare and upload paper records into electronic document system
• May process records and requests for offsite record storage and retrieval
• May train on some operations to lower level staff
• May accompany vendors during site visits (e.g, shredding, offsite storage)
• Other incidental duties (e.g. occasional photo copying or deliveries)
• Primarily proofreading documents and comparing them against other documents
Skills:
• Good computer skills including working knowledge of Microsoft Office Suite, PDM (Product Document Management) system, and Ignite preferred
• Good communication and interpersonal relationship skills
• Able to read, write, comprehend, and speak English
• General knowledge and understanding of policies and procedures
• Good written and verbal communications skills
• Good problem-solving skills
• Attention to detail
• Must be able to work in a team environment under general supervision and with instructions for routine work
• Detailed instructions given for new activities or special assignments to ensure desired outcomes
• Should be comfortable with repetitive work
Education & Experience:
• High school diploma or equivalent
• 3 years of previous related experience in a role that requires strict attention to detail required
• Medical/clinical experience helpful but not required
• Position is not expected to convert but it may be extended or reduced depending on the business need
Posted By: jarthur@ultimatestaffing.com

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Job Snapshot

  • Employee Type:Full-Time
  • Location:Irvine, CA
  • Job Type:Admin - Clerical
  • Experience:Not Specified
  • Education:Not Specified
  • Date Posted:2/8/2019
  • Contact: Julia Arthur (949) 265-6070
  • Pay Range: $19.00 - $22.93 Annually
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Job Reference: JO-1902-50351