Job Description

Administrative Assistant with strong Excel Skill needed in Ventura, CA (in-person)

Pay Range: $20 - $23/hour.

Monday - Friday

Must haves :

Microsoft File Explorer, Adobe Acrobat, Microsoft Office, Outlook, Word, and Excel.

Will be working with large Excel sheets that have multiple tabs, LinkedIn, and sorted.

A positive, friendly and motivated personality.

Nice to have:

Microsoft Teams and QuickBooks Desktop.

Office & Warehouse hybrid experience preferred.

Forklift certified, and comfortable checking shop supplies preferred.

Summary:

The position will be an Administrative & Sales Assistant, assisting Sales Managers, Office Manager / Bookkeeper and Field Technicians with scanning, printing, spreadsheets, writing / answering emails, and filing.

This is an oil well servicing office, and you will be working with techs who come in from the oil field after some very long hours.

Our technicians will need your help with copying, scanning, or printing, etc.

Duties:

Daily scanning of sales tickets.

Tracking and logging ticket into a spreadsheet.

Working with our Bakersfield Billing department ensure all tickets are billed.

Comparing invoices to tickets and advising of changes.

Reviewing unbilled tickets daily and following up as needed.

Comparing existing Excel worksheets in one file and updating a second file.

Watching office supplies and putting in requisitions as needed.

Assisting field staff with paperwork.

Creating and maintaining binders

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Job Snapshot

• Employee Type:Temp-to-Hire
• Location:Ventura, CA
• Job Type:Accounting, Admin - Clerical
• Experience:1-2 years
• Education:High School
• Date Posted:5/3/2024
• Contact: Abram Diaz (805) 436-2957
• Pay Range: $20.00 - $23.00 Hourly

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